What is a CMMS?

A CMMS, short for Computerized Maintenance Management System, manages and automates the daily tasks necessary to operate a maintenance department. A CMMS is also sometimes referred to as EAM (Enterprise Asset Management) because one of the primary features of a CMMS is the ability to track and record data on assets including the location, repair history, and operating status of those assets.

Today, CMMSs are implemented in organizations all over the world but they were first introduced in the 1960’s. Like most computer systems at the time they were based on a punch card system. Nowadays, CMMSs are hosted via an internet connection and are typically utilized in the form of SaaS (Software as a Service). SaaS allows a CMMS to be accessed from any device with an internet connection. An on-site maintenance technician has all the data he needs, right at his fingertips.

As we move into Industry 4.0, organizations are better equipped to understand the value of preventative maintenance and data-driven decisions but the value of a Computerized Maintenance Management System goes much deeper than that. If you’d like a more in-depth explanation of a CMMS, follow the link.

Big Picture Benefits of a CMMS

Written by Steven Garcia

A CMMS is the ultimate tool in a maintenance technician’s tool belt – a cure for the tedious tasks and daily issues of a maintenance department. While a maintenance technician will see immediate value in a CMMS, the decision to implement is oftentimes determined by business owners or managers.

In most organizations, management isn’t likely to use a CMMS in their daily tasks; they may not think the system is a necessity. But, as our more cunning readers may have deduced from the title, a CMMS provides much more value outside of just assisting the maintenance team, it improves the entire organization! Without further ado, here are our Top Four Big Picture Benefits of a CMMS.

1. Improved Employee Morale

Let’s walk through a day in the life of Marty the maintenance tech. Marty spends most of his day repairing machinery. In order to start his work day, Marty must find his first work order. He searches through the maintenance desk but no luck; someone must’ve misplaced today’s work orders. Now, poor Marty has to locate his supervisor. After searching the sprawling facility for quite some time and then calling over the P.A., Marty finally finds him.

Now, with a work order in hand, he can start his work day. Marty heads to the stock room to find the part he needs to begin his work order, but he’s not able to locate it because the stock room is loosely organized. He finds the proper place for the part but alas, it’s empty. He talks to the stock room attendant, “Yeah, that part should’ve been ordered a while ago, we didn’t know we were out,” says Dave, the stock room attendant. Marty is getting frustrated, with these constant delays he’ll have to stay late tonight.

This feeling of having more issues to address than time can leave even the staunchest of technicians, like Marty, feeling overwhelmed and underappreciated. A CMMS eliminates that overwhelming feeling, data is organized, problems are identified and technicians feel in control. Their tasks are scheduled in the most efficient order and their resources are easily located. This leaves employees with the assurance that they’ll be able to complete their job in a timely and satisfactory manner. It’s not rocket science that a happy employee works better; it’s just smart business. With a CMMS implemented, Marty can leave work on time.

2. Cost Savings

Speaking of smart business, implementing a CMMS can increase a maintenance department’s efficiency which, in turn, promotes cost savings. According to ReliabilityWeb.com, “maintenance management generally makes up 40 percent to 50 percent of operational budgets; the savings made possible from increased efficiency and reduction of waste is staggering.”

So how does a CMMS reduce waste? A CMMS will allow the user to schedule preventative maintenance. Now, Marty’s maintenance tasks become proactive instead of reactive. Just like an oil change extends the life of your car, preventative maintenance extends the life of your businesses’ assets. This means you replace fewer machines and you waste fewer parts attempting to put band-aid solutions over faulty machinery.

Preventative maintenance also leads to less downtime. When you maintain a machine properly it’s less likely to break down. It’s pretty simple – decreased downtime equals more uptime. More uptime means more productivity. Producing more in less time equals cost savings.

Downtime Infographic copy

 

3. Improved Workflow & Productivity

Our buddy, Marty, can speak extensively on workflows as his workday was not particularly efficient. Implementing a CMMS would alleviate him of his aforementioned daily issues. It eliminates the need to find physical work orders, that information is stored in a CMMS. It eliminates the need to search for inventory because a CMMS can provide a map of your stock room, and it can even order parts when they’re out of stock. It doesn’t just help Marty either, now Dave, our cavalier stockroom attendant, knows when he should order parts.

Good communication is incredibly important to a maintenance team’s success and a CMMS will often act as a communication hub. All important maintenance information whether it be repairs, preventative maintenance, inventory, inventory location, or purchase orders can be managed and recorded within a CMMS. With that wealth of information now readily available, team workflows are executed in a more efficient manner.

4. Maintain Compliance & Track Trends

With all maintenance data stored in one place, management can now easily identify trends and issues occurring in the workplace. The machines causing the most downtime can be isolated and either repaired or replaced. They can identify the parts most commonly used and where employees work most efficiently. A CMMS can also record the historical data of your equipment. If your organization is required to comply with industry standards or is placed into an audit, they’ll have documentation to support compliance.

The ability to look at your organization’s operations through an analytical lens like a CMMS is incredibly valuable. As we head towards Industry 4.0 companies will make more efficient and data-driven decisions, which makes a simple and prudent solution like a CMMS the baseline
for industry 4.0 competency.

There you have it, our 4 Big Picture Benefits of a CMMS; improved employee morale, less costly operations, improved workflows and productivity, and more data to make decisions with. It’s truly incredible the amount of value a CMMS can provide, not only to the employees who use it but the organization as a whole. If you’re a company that wants to reexamine how it can better position itself in a changing business landscape, look no further than a CMMS. Marty will send his thanks.

About Ashcom Technologies, Inc.

Ashcom Technologies has been providing innovative CMMS (Computerized Management Maintenance Software) solutions since 1985. Ashcom was one of the first CMMS providers to develop a completely web-based “Software as a Service” (SaaS) model for more rapid implementation at a lower total cost of ownership.

Our growing client base consists of over 13,000 users worldwide across multiple sites ranging from small & medium-sized organizations to Fortune 500 corporations including manufacturers, service providers, fleet operators, energy and utility companies, health care facilities, universities, municipalities, and facility and property managers, among others.

The Essential Features of a CMMS

Shopping for a CMMS can be intimidating. You have to navigate the many features and services a CMMS offers while considering your businesses’ needs. Luckily, Ashcom Technologies prides itself on keeping things simple and easy to understand. We’re here to be your Sherpa, guiding you through the vast and intimidating mountainside of maintenance software. Read below for a list of absolute must-have features in a CMMS.

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Work Order

The Work Order module in a CMMS grants the user the ability to schedule maintenance or repairs on equipment and then assign them to employees.

Work Orders make for a better organized business; they provide records of assigned tasks, are easily located by an assigned code, and also provide relevant information to the assigned employee.

Preventative Maintenance

Speaking of scheduling, to ensure you get the most coin out of your incredibly valuable assets you’ll want to make sure your CMMS has a Preventative Maintenance feature. Preventative Maintenance allows you to register assets, say for example a rocket ship, create maintenance schedules for your rocket ship, and then also track the cost of maintaining your rocket ship.

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Inventory Management

If you’re building rocket ships maintaining those valuable assets can save your company an incredible amount of money. The same goes for tracking your inventory.

It also saves you from an incredible number of headaches as it’ll allow you to track parts, equipment, and tools including the quantity, location, and cost.

 

Vendor/Purchase Order

A good CMMS will undoubtedly save your organization a lot of cash. The Purchase Order feature will help you spend it! This module allows you to keep track of vendors, invoices, issue and automate purchase orders, authorize shipping, and keep track of all past purchase orders.

A huge component of maintenance is being well prepared with tools, equipment, and parts. The Purchase Order feature allows you to do just that.

Timecard

You’ve kept tabs on your equipment, tools, parts, purchase orders, vendors, and just about everything else in your maintenance department. Now you need a way to schedule your most important asset, the people!

A Timecard feature allows you to create schedules for your employees and track where labor hours are spent.

There you have it; the must-have features in a CMMS that’ll have the biggest impact on your maintenance department. We told you we’d keep it simple! Once you have these features implemented into your organization, you’ll be building rocket ships in no time.

It’s Training Day!

Welcom MaintiMizer Trainees

Today is the first day of our Spring Training session and we are excited to host several MaintiMizer Users from all over the country! If you were unable to attend this session, but know that some additional training could benefit you, make sure you’re registered for the fall training session September 18-21st! It’s never too early to plan for positive changes, register today!

Maintec 2017 Recap

Maintec 2017 was a huge success! And we had such an incredible time! From the people to the lectures, we saw first hand why it is the UK’s largest maintenance, plant and asset management show. Our favorite part of exhibiting at Maintec is the number of familiar faces we see and are able to catch up with, as well as meeting maintenance professionals for the first time and discussing their operations. Thank you to all of our clients that stopped by to pay us a visit! We’re looking forward to several new companies joining the MaintiMizer family of users and watching the improvements that are made with the help of MaintiMizer!

It’s Training Day!

Welcom MaintiMizer Trainees

Today is the first day of our Spring Training session and we are excited to host several MaintiMizer Users from all over the country! If you were unable to attend this session, but know that some additional training could benefit you, make sure you’re registered for the fall training session September 12-15! It’s never too early to plan for positive changes, register today!

Welcome Sherri!

Ashcom recently added talent to our sales and business development department. We are looking forward to positive changes continued client satisfaction. Welcome Sherri! If you’d like to read more about Sherri, please read the full story on our press release page.

MaintiMizer Training

We’ve finished up another successful week of MaintiMizer training, thank you to all those that attended! We love having you come into our ‘home’ and focus on learning the finer points of MaintiMizer. It means you will be able to better navigate the MaintiMizer system and utilize it to the fullest.

Regardless of what type of software you are using, chances are you are using it in a very limited way. Most people learn how to do what they need to and stop there. You’ve invested in MaintiMizer as a product that can help you better manage your maintenance department. You probably have equipment/assets in the system and are tracking Work Orders and Preventative Maintenance Work Orders with MaintiMizer, but MaintiMizer can do so much more! Maybe the time is now to move past the bread & butter functions of MaintiMizer and dig deep into what else it can do to make your operation more successful. Read more

Maintec 2016 Recap

We’ve just returned from Maintec, and we had such an incredible time! From the people to the lectures, we saw first hand why it is the UK’s largest maintenance, plant and asset management show. Our favorite part of exhibiting at Maintec is the number of familiar faces we see and are able to catch up with, as well as meeting maintenance professionals for the first time and discussing their operations. We’re looking forward to several new companies joining the MaintiMizer family of users and watching the improvements that are made with the help of MaintiMizer!

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